As a copy editor, I understand how crucial it is to have a clear and concise client agreement in place before starting any project. This agreement serves as a legally binding contract between you and your clients, outlining the scope of work, timelines, fees, and responsibilities of both parties.
To help you get started, here is a sample of a client agreement:
1. Scope of Work
This section should clearly outline the services you will be providing to your client. Be specific about the type of copy editing services you will be offering, the number of rounds of edits, and the timeline for completion of the project.
The scope of work for this project is to provide copy editing services for the client’s website, including review of all pages for grammar, spelling, and consistency issues. The project includes two rounds of edits with a final deadline of [insert date].
2. Payment Terms
In this section, you should detail the payment terms for your services. This includes payment amounts, when payments are due, and any late payment fees.
The client will pay the copy editor a total fee of [insert amount] for the project. A deposit of [insert percentage] is due upon signing the agreement, with the remaining balance due upon completion of the project. Late payment fees will be assessed at [insert percentage] per week for each week the payment is late.
3. Ownership of Work
This section should outline who owns the copy editing work you provide to the client. This is important to clarify any copyright issues that may arise.
The copy editor retains ownership of the copy editing work provided to the client. The client may use the edited content for their intended purpose, but may not modify or publish the edited content without the copy editor’s written consent.
In this section, you should outline the confidentiality terms of the project. This includes any sensitive information that may be shared during the project, as well as how that information will be protected.
The copy editor agrees to keep all information related to this project confidential, and will not share any information with third parties without the client’s written consent.
This section should outline the process for terminating the agreement, including any penalties or fees that may be incurred.
Either party may terminate this agreement at any time by providing written notice. If the client terminates the agreement prior to completion of the project, the copy editor may retain the deposit as compensation for work already completed.
In conclusion, a clear and comprehensive client agreement is essential for any copy editing project. Use this sample agreement as a starting point and tailor it to your specific needs and services. By having a solid agreement in place, you can avoid disputes and ensure that both you and your client are on the same page throughout the project.